CALL TO ORDER 5:00 P.M. ROLL CALL COUNCIL MEMBER JOYCE AHN COUNCIL MEMBER JOSÉ TRINIDAD CASTAÑEDA COUNCIL MEMBER CONNOR TRAUT MAYOR PRO TEM SUSAN SONNE MAYOR ARTHUR C. BROWN INVOCATION PASTOR ALBERT FONTANEZ, GRACE & TRUTH TABERNACLE CHURCH PLEDGE OF ALLEGIANCE CESAR ORTIZ, P.E., ASSOCIATE ENGINEER
PROCLAMATION RECOGNIZING APRIL 23-29, 2023 AS NATIONAL LIBRARY WEEK • Presented to Helen Medina, Buena Park Library Director; Ruth Cho, Children's Librarian; Ann Duarte, Library Services Director; and, Brenda Gomez, Outreach Coordinator PROCLAMATION DESIGNATING APRIL 28, 2023, AS FALLEN WORKERS' MEMORIAL DAY CERTIFICATES OF RECOGNITION TO STUDENTS OF THE BUENA PARK HIGH SCHOOL ROBOTICS PROGRAM PROCLAMATION HONORING PEACE OFFICERS' MEMORIAL MONTH MAY 2023 • Presented to Chief Nunes on behalf of the Buena Park Police Department CERTIFICATE OF RECOGNITION PRESENTED TO CITY CLERK ADRIA M. JIMENEZ, MMC, FOR RECEIVING THE CITY CLERKS ASSOCIATION OF CALIFORNIA (CCAC) CLERK OF DISTINCTION IN LEADERSHIP AWARD 2023
This is the portion of the meeting set aside to invite public comments regarding any matter within the jurisdiction of the City Council. Public comments are limited to no more than three minutes each. If comments relate to a specific agenda item, those comments will be taken following the staff report for that item and prior to the City Council vote. Those wishing to speak are asked to complete a speaker identification form located at the council chamber entrance and place it in the box near the speaker’s lectern. Those wishing to speak using the videoconferencing feature are asked to raise your hand now by either dialing *9 or the raise hand feature.
PUBLIC HEARING: RESOLUTIONS TO APPROVE AND ADOPT THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2023-2024 ANNUAL ACTION PLAN AND AMENDMENTS TO THE CITIZEN PARTICIPATION PLAN Presentation by Sarabeth Suarez, Housing & CDBG Analyst Purpose: Authorize the submission of the final CDBG 2023-2024 Annual Action Plan to HUD and adopt the amended Citizen Participation Plan. The Annual Action Plan provides a concise summary of the actions, activities, goals, and the specific federal and non-federal resources that will be used to address the City’s housing and economic development needs. The Citizen Participation Plan outlines the actions the City must take to encourage public participation in the CDBG program planning process. Recommended Action: 1) Hold a public hearing to review and receive public comments for the Community Development Block Grant (CDBG) 2023-2024 Annual Action Plan and amendments to the Citizen Participation Plan; 2) Adopt a resolution approving the final CDBG 2023-2024 Annual Action Plan and the amended Citizen Participation Plan; 3) Adopt a resolution approving the amended Citizen Participation Plan; and, 4) Authorize submission of the final CDBG Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). Agenda April 25, 2023 Page 8
DISCUSS AND PROVIDE DIRECTION REGARDING THE DEVELOPMENT OF A RENTAL HOUSING INSPECTION PROGRAM FOR RESIDENTIAL RENTAL PROPERTIES CITYWIDE Presented by Matt Foulkes, Director of Community & Economic Development Department
NAVIGATION CENTER OVERSIGHT COMMISSION UPDATE Presented by Jim Box, Director of Community Services
CONSENT CALENDAR (1 – 12) The items listed under the Council Consent Calendar are considered routine business and will be voted on together by one motion unless a Council Member requests separate action. At this time the City Council or public may ask to speak on any item on the Consent Calendar. 1. APPROVAL OF MINUTES Recommended Action: Approval of Minutes of the Special and Regular City Council Meetings of April 11, 2023. 2. RESOLUTIONS APPROVING CLAIMS AND DEMANDS Recommended Action: Adopt resolutions. 3. TREASURER'S REPORT FOR THE MONTH OF MARCH 2023 Purpose: Review the Treasurer’s Investment Report prepared by the Finance Department for the month of March 2023. There is no fiscal impact in receiving this report. Recommended Action: 1) Receive and file the reports. 4. PROCLAMATION RECOGNIZING APRIL 23-29, 2023 AS NATIONAL LIBRARY WEEK Recommended Action: Approve proclamation. 5. PROCLAMATION DESIGNATING APRIL 24, 2023, AS ARMENIAN GENOCIDE COMMEMORATION DAY Recommended Action: Approve proclamation. 6. PROCLAMATION DESIGNATING APRIL 28, 2023, AS FALLEN WORKERS' MEMORIAL DAY Recommended Action: Approve proclamation. Agenda April 25, 2023 Page 5 7. PROCLAMATION HONORING PEACE OFFICERS' MEMORIAL MONTH MAY 2023 Recommended Action: Approve proclamation. 8. APPROVAL OF CHANGE ORDER NO. 1 FOR THE CITYWIDE PARKS STREETLIGHT UPGRADES PROJECT Purpose: Authorize the Public Works Department to process Change Order No. 1 to increase the scope of work for the Citywide Parks Streetlight Upgrades Project. Associated costs in the amount of $66,577.70 will be funded from the project budget (Account No. 11-9806-190134). Recommended Action: 1) Approve Change Order No. 1 in the amount of $66,577.70 to increase the scope of work for the Citywide Parks Streetlight Upgrades Project; and 2) Authorize the Purchasing Manager to add additional funds in the amount of $66,577.70 to the existing purchase order. 9. AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT WITH YUNEX, LLC FOR THE MAINTENANCE AND REPAIR OF TRAFFIC SIGNALS THROUGHOUT THE CITY Purpose: Authorize the Public Works Department to amend the contract for maintenance and repair of traffic signals throughout the City by allocating additional funds to the contract. Associated costs in the amount of $50,000 will be funded by the existing traffic signal maintenance account (11-560230-6240). Recommended Action: 1) Approve Amendment Number 4 to the Professional Services Agreement (PSA) with Yunex, LLC for the maintenance and repair of traffic signals throughout the City; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the amendment; and, 3) Authorize the City Manager and City Clerk to execute the amendment. 11. ADOPT A RESOLUTION ESTABLISHING NEW RATES FOR THE COLLECTION, RECYCLING, AND DISPOSAL OF REFUSE Purpose: Adopt a Resolution approving new rates for the collection, recycling, and disposal of refuse. The projections for the proposed rate increase were included in the proposed FY 2023-25 budget. Recommended Action: 1) Adopt a resolution establishing new rates for the collection, recycling, and disposal of refuse.
AMENDMENT NO. 2 TO THE AGREEMENT WITH SOUTHERN COUNTIES OIL COMPANY (SC FUELS) FOR UNLEADED AND DIESEL FUEL FOR CITY VEHICLES Purpose: Authorize the Public Works Department to extend the existing agreement with SC Fuels to provide unleaded and diesel fuel to the City for fleet use through June 30, 2025. Associated costs estimated at $500,000 per year will be included in the proposed FY 2023-25 budget. Recommended Action: 1) Approve Amendment No. 2 to the agreement with SC Fuels to extend the agreement term through June 30, 2025; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the amendment; 3) Authorize the City Manager and City Clerk to execute the amendment; and, 4) Dispense with competitive bidding pursuant to Municipal Code Section 3.28.080 (H) as it is in the best interest of the City to extend the existing contract for lower overall fuel costs and spare the expense of a competitive bidding process.
ADOPT THE 2022 ANNUAL PROGRESS REPORT (APR) ON THE STATUS AND PROGRESS IN IMPLEMENTING THE BUENA PARK GENERAL PLAN Purpose: State law requires that the City prepare an APR on the yearly status of the City’s progress in implementing its General Plan. This report is in addition to the annual report required for reporting on the City’s implementation of its Housing Element. There is no budget impact as a result of this action. Recommended Action: 1) Adopt the 2022 General Plan Annual Progress Report (APR) on the status and progress in implementing the Buena Park General Plan; 2) Authorize the Community and Economic Development Department to transmit the report to the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR), as required by state law; and, 3) Authorize the Community and Economic Development Department to make any changes to the report in response to comments received from HCD or OPR.
RESOLUTION APPROVING PLANS, SPECIFICATIONS, AND APPROVAL OF A CONTRACT WITH EXCEL PAVING FOR THE 2022-2023 ANNUAL PAVEMENT REHABILITATION PROJECT Presented by Nader M. Alqam, P.E., Associate Engineer Purpose: Approve plans and specifications and authorize the Public Works Department to hire a contractor for the 2022-2023 Annual Pavement Rehabilitation Project. This project is included in the FY 2022-2023 Capital Improvements Projects budget, and will be funded by the Gas Tax and Road Maintenance and Rehabilitation Account (RMRA) funds (Account No. 24-9806-590004). Recommended Action: 1) Adopt a resolution approving the plans and specifications for the 2022-2023 Annual Pavement Rehabilitation Project; 2) Award a contract to PALP, Inc. dba Excel Paving in the amount of $1,574,970; 3) Authorize contingency funds in the amount of $157,497 in the same purchase order; 4) Authorize construction engineering in the amount of $30,000; 5) Authorize the purchase of manhole lids for $37,433.05; 6) Authorize a purchase order for The Solis Group in the amount of $3,240 for administration of the Community Workforce Administration (CWA); 7) Approve a budget transfer in the amount of $403,000 (Gas Tax funds) from the Malvern Avenue Pavement Rehabilitation Project Account; 8) Approve a budget transfer in the amount of $21,000 from the Miscellaneous Sewer System Improvements Account; 9) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the contract; and, 10) Authorize the City Manager and City Clerk to execute the contract.
DISCUSS AND PROVIDE DIRECTION REGARDING PARTICIPATING IN THE CALIFORNIA GREEN BUSINESS NETWORK (CAGBN) Presented by Lauren Yoon, Management Analyst
DISCUSS AND PROVIDE DIRECTION REGARDING THE CREATION OF A NEW OFFICE OF SUSTAINABILITY DIVISION
Mayor/City Council Reports & Calendar
MAYOR/CITY COUNCIL REPORTS & CALENDAR a. Scheduling dates for future City Council meetings. b. Identifying items for future discussion.
Apr 25, 2023 City Council
CALL TO ORDER 5:00 P.M. ROLL CALL COUNCIL MEMBER JOYCE AHN COUNCIL MEMBER JOSÉ TRINIDAD CASTAÑEDA COUNCIL MEMBER CONNOR TRAUT MAYOR PRO TEM SUSAN SONNE MAYOR ARTHUR C. BROWN INVOCATION PASTOR ALBERT FONTANEZ, GRACE & TRUTH TABERNACLE CHURCH PLEDGE OF ALLEGIANCE CESAR ORTIZ, P.E., ASSOCIATE ENGINEER
PROCLAMATION RECOGNIZING APRIL 23-29, 2023 AS NATIONAL LIBRARY WEEK • Presented to Helen Medina, Buena Park Library Director; Ruth Cho, Children's Librarian; Ann Duarte, Library Services Director; and, Brenda Gomez, Outreach Coordinator PROCLAMATION DESIGNATING APRIL 28, 2023, AS FALLEN WORKERS' MEMORIAL DAY CERTIFICATES OF RECOGNITION TO STUDENTS OF THE BUENA PARK HIGH SCHOOL ROBOTICS PROGRAM PROCLAMATION HONORING PEACE OFFICERS' MEMORIAL MONTH MAY 2023 • Presented to Chief Nunes on behalf of the Buena Park Police Department CERTIFICATE OF RECOGNITION PRESENTED TO CITY CLERK ADRIA M. JIMENEZ, MMC, FOR RECEIVING THE CITY CLERKS ASSOCIATION OF CALIFORNIA (CCAC) CLERK OF DISTINCTION IN LEADERSHIP AWARD 2023
This is the portion of the meeting set aside to invite public comments regarding any matter within the jurisdiction of the City Council. Public comments are limited to no more than three minutes each. If comments relate to a specific agenda item, those comments will be taken following the staff report for that item and prior to the City Council vote. Those wishing to speak are asked to complete a speaker identification form located at the council chamber entrance and place it in the box near the speaker’s lectern. Those wishing to speak using the videoconferencing feature are asked to raise your hand now by either dialing *9 or the raise hand feature.
PUBLIC HEARING: RESOLUTIONS TO APPROVE AND ADOPT THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2023-2024 ANNUAL ACTION PLAN AND AMENDMENTS TO THE CITIZEN PARTICIPATION PLAN Presentation by Sarabeth Suarez, Housing & CDBG Analyst Purpose: Authorize the submission of the final CDBG 2023-2024 Annual Action Plan to HUD and adopt the amended Citizen Participation Plan. The Annual Action Plan provides a concise summary of the actions, activities, goals, and the specific federal and non-federal resources that will be used to address the City’s housing and economic development needs. The Citizen Participation Plan outlines the actions the City must take to encourage public participation in the CDBG program planning process. Recommended Action: 1) Hold a public hearing to review and receive public comments for the Community Development Block Grant (CDBG) 2023-2024 Annual Action Plan and amendments to the Citizen Participation Plan; 2) Adopt a resolution approving the final CDBG 2023-2024 Annual Action Plan and the amended Citizen Participation Plan; 3) Adopt a resolution approving the amended Citizen Participation Plan; and, 4) Authorize submission of the final CDBG Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). Agenda April 25, 2023 Page 8
DISCUSS AND PROVIDE DIRECTION REGARDING THE DEVELOPMENT OF A RENTAL HOUSING INSPECTION PROGRAM FOR RESIDENTIAL RENTAL PROPERTIES CITYWIDE Presented by Matt Foulkes, Director of Community & Economic Development Department
NAVIGATION CENTER OVERSIGHT COMMISSION UPDATE Presented by Jim Box, Director of Community Services
CONSENT CALENDAR (1 – 12) The items listed under the Council Consent Calendar are considered routine business and will be voted on together by one motion unless a Council Member requests separate action. At this time the City Council or public may ask to speak on any item on the Consent Calendar. 1. APPROVAL OF MINUTES Recommended Action: Approval of Minutes of the Special and Regular City Council Meetings of April 11, 2023. 2. RESOLUTIONS APPROVING CLAIMS AND DEMANDS Recommended Action: Adopt resolutions. 3. TREASURER'S REPORT FOR THE MONTH OF MARCH 2023 Purpose: Review the Treasurer’s Investment Report prepared by the Finance Department for the month of March 2023. There is no fiscal impact in receiving this report. Recommended Action: 1) Receive and file the reports. 4. PROCLAMATION RECOGNIZING APRIL 23-29, 2023 AS NATIONAL LIBRARY WEEK Recommended Action: Approve proclamation. 5. PROCLAMATION DESIGNATING APRIL 24, 2023, AS ARMENIAN GENOCIDE COMMEMORATION DAY Recommended Action: Approve proclamation. 6. PROCLAMATION DESIGNATING APRIL 28, 2023, AS FALLEN WORKERS' MEMORIAL DAY Recommended Action: Approve proclamation. Agenda April 25, 2023 Page 5 7. PROCLAMATION HONORING PEACE OFFICERS' MEMORIAL MONTH MAY 2023 Recommended Action: Approve proclamation. 8. APPROVAL OF CHANGE ORDER NO. 1 FOR THE CITYWIDE PARKS STREETLIGHT UPGRADES PROJECT Purpose: Authorize the Public Works Department to process Change Order No. 1 to increase the scope of work for the Citywide Parks Streetlight Upgrades Project. Associated costs in the amount of $66,577.70 will be funded from the project budget (Account No. 11-9806-190134). Recommended Action: 1) Approve Change Order No. 1 in the amount of $66,577.70 to increase the scope of work for the Citywide Parks Streetlight Upgrades Project; and 2) Authorize the Purchasing Manager to add additional funds in the amount of $66,577.70 to the existing purchase order. 9. AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT WITH YUNEX, LLC FOR THE MAINTENANCE AND REPAIR OF TRAFFIC SIGNALS THROUGHOUT THE CITY Purpose: Authorize the Public Works Department to amend the contract for maintenance and repair of traffic signals throughout the City by allocating additional funds to the contract. Associated costs in the amount of $50,000 will be funded by the existing traffic signal maintenance account (11-560230-6240). Recommended Action: 1) Approve Amendment Number 4 to the Professional Services Agreement (PSA) with Yunex, LLC for the maintenance and repair of traffic signals throughout the City; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the amendment; and, 3) Authorize the City Manager and City Clerk to execute the amendment. 11. ADOPT A RESOLUTION ESTABLISHING NEW RATES FOR THE COLLECTION, RECYCLING, AND DISPOSAL OF REFUSE Purpose: Adopt a Resolution approving new rates for the collection, recycling, and disposal of refuse. The projections for the proposed rate increase were included in the proposed FY 2023-25 budget. Recommended Action: 1) Adopt a resolution establishing new rates for the collection, recycling, and disposal of refuse.
AMENDMENT NO. 2 TO THE AGREEMENT WITH SOUTHERN COUNTIES OIL COMPANY (SC FUELS) FOR UNLEADED AND DIESEL FUEL FOR CITY VEHICLES Purpose: Authorize the Public Works Department to extend the existing agreement with SC Fuels to provide unleaded and diesel fuel to the City for fleet use through June 30, 2025. Associated costs estimated at $500,000 per year will be included in the proposed FY 2023-25 budget. Recommended Action: 1) Approve Amendment No. 2 to the agreement with SC Fuels to extend the agreement term through June 30, 2025; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the amendment; 3) Authorize the City Manager and City Clerk to execute the amendment; and, 4) Dispense with competitive bidding pursuant to Municipal Code Section 3.28.080 (H) as it is in the best interest of the City to extend the existing contract for lower overall fuel costs and spare the expense of a competitive bidding process.
ADOPT THE 2022 ANNUAL PROGRESS REPORT (APR) ON THE STATUS AND PROGRESS IN IMPLEMENTING THE BUENA PARK GENERAL PLAN Purpose: State law requires that the City prepare an APR on the yearly status of the City’s progress in implementing its General Plan. This report is in addition to the annual report required for reporting on the City’s implementation of its Housing Element. There is no budget impact as a result of this action. Recommended Action: 1) Adopt the 2022 General Plan Annual Progress Report (APR) on the status and progress in implementing the Buena Park General Plan; 2) Authorize the Community and Economic Development Department to transmit the report to the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR), as required by state law; and, 3) Authorize the Community and Economic Development Department to make any changes to the report in response to comments received from HCD or OPR.
RESOLUTION APPROVING PLANS, SPECIFICATIONS, AND APPROVAL OF A CONTRACT WITH EXCEL PAVING FOR THE 2022-2023 ANNUAL PAVEMENT REHABILITATION PROJECT Presented by Nader M. Alqam, P.E., Associate Engineer Purpose: Approve plans and specifications and authorize the Public Works Department to hire a contractor for the 2022-2023 Annual Pavement Rehabilitation Project. This project is included in the FY 2022-2023 Capital Improvements Projects budget, and will be funded by the Gas Tax and Road Maintenance and Rehabilitation Account (RMRA) funds (Account No. 24-9806-590004). Recommended Action: 1) Adopt a resolution approving the plans and specifications for the 2022-2023 Annual Pavement Rehabilitation Project; 2) Award a contract to PALP, Inc. dba Excel Paving in the amount of $1,574,970; 3) Authorize contingency funds in the amount of $157,497 in the same purchase order; 4) Authorize construction engineering in the amount of $30,000; 5) Authorize the purchase of manhole lids for $37,433.05; 6) Authorize a purchase order for The Solis Group in the amount of $3,240 for administration of the Community Workforce Administration (CWA); 7) Approve a budget transfer in the amount of $403,000 (Gas Tax funds) from the Malvern Avenue Pavement Rehabilitation Project Account; 8) Approve a budget transfer in the amount of $21,000 from the Miscellaneous Sewer System Improvements Account; 9) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the contract; and, 10) Authorize the City Manager and City Clerk to execute the contract.
DISCUSS AND PROVIDE DIRECTION REGARDING PARTICIPATING IN THE CALIFORNIA GREEN BUSINESS NETWORK (CAGBN) Presented by Lauren Yoon, Management Analyst
DISCUSS AND PROVIDE DIRECTION REGARDING THE CREATION OF A NEW OFFICE OF SUSTAINABILITY DIVISION
Mayor/City Council Reports & Calendar
MAYOR/CITY COUNCIL REPORTS & CALENDAR a. Scheduling dates for future City Council meetings. b. Identifying items for future discussion.